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Study Visit Journal

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A Study Visit Journal aimed to record and collect information, knowledge and experiences from different organisations in order to share, analyse and compare them.

Aims of the tool

· To learn about reality of organisations in a certain context or area.
· To study different working methods from different countries and organisations.
· To analyse and compare different practices.
· To share experiences and knowledge.
· To identify the main challenges for organisations.

Description of the tool

I. Introduction:
a. Give a brief description of organisations (aims, objectives, activities, projects).
b. Explain how groups will be formed and the sign-up process and groups (max. number, sign-up, material, practicalities).

II. SV Journal:
a. Distribute SV Sheets and explain that they will be used as a journal to collect information and impressions about the different SV.
b. Explain that it is their responsibility as it is self-administered. The information (not the personal SV Journal) will be shared in the debriefing and summary session

III.Debriefing and Summary Sessions:
There are two ways to run the summary session:

A) Expert Groups Review
The group is divided in the same number of visits/NGOs, each being in charge of the one they had visited for review. They will be asked: What did we do today/yesterday? What have we leant? What are the overall impressions about the projects? (add more questions). Allow 20 min. for discussion and then a group speaker presents a summary of what was discussed (5 min. each) You may need more than one round, in case study visits were conducted in parallel.

2) Mixed Groups Summary
Form groups with people that visited different organisations. Distribute people in different tables with a flipchart sheet to jot down the information they collected (based on the SV Journals). The activity consists of a sharing exercise through group work to analyse, summarise and present the good practices and lessons learned in the study visits conducted.

In both activities conclusions are presented by each group’s speaker in plenary.

Available downloads:


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SALTO cannot be held responsible for the inappropriate use of these training tools. Always adapt training tools to your aims, context, target group and to your own skills! These tools have been used in a variety of formats and situations. Please notify SALTO should you know about the origin of or copyright on this tool.

Tool overview

Study Visit Journal

This tool is for

Participants in study visits to organisations/projects.

and addresses

YOUTH in ACTION (YiA) programme, Project Management, Peer education, Evaluation

It is recommended for use in:

Action 3.1 (Cooperation with the Neighbouring Partner Countries)
Action 4.3 (Training and Networking)

Materials needed:

SV Journal printouts, (1 double-faced sheet per person per organisation).
Debriefing/summary session: flipchart sheets (1 per group), markers, masking tape or blue tack.


Allow time (5-20 min.) after each study visit for participants to fill in the SV Journal.

Behind the tool

The tool was created by

Juan Ratto-Nielsen

in the context of

Several study visits within Youth in Action, Euromed and EECA countries.

The tool has been experimented in

Study Visit to EVS projects in Murcia - Spain

The tool was published to the Toolbox by

Juan Ratto-Nielsen (on 8 January 2013)

and last modified

2 January 2013

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