European Training Calendar
FAQ for training providers
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Answers Which are the quality criteria for activities in the European Training Calendar? Not to be strict, but to guarantee certain coherence, SALTO has put forward some minimum requirements on these offers:
They should be bilateral, trilateral or multilateral activities, which means that they must include more than one country. Calls looking for applicants from only one of the partner countries of the activity will not be activated; training providers should use communication measures in the respective country.
The youth work community of practise entails youth workers, youth leaders, trainers in youth work, staff involved in volunteering projects, etc. Trainings published should support the development of the quality of (international) youth work, they should allow reflecting on "youth related" issues and/or allow youth workers to find partners for future projects with young people. This does not include youth exchanges or other activities primarily targeted at young people (see below for further information).
Activities in the European Training Calendar should actively involve interested people on a voluntary basis and should provide them with opportunities to develop their professional and personal competences outside formal education and training systems. Even though they are not part of any formal educational curriculum, these activities should be characterised by a carefully planned educational programme.
The recruitment procedure should not be concluded, so that interested people are still invited to apply for participation. The usual entrance age for such projects is 18 years, otherwise the organiser needs to be aware of possible legal implications.
Calls to be launched in the SALTO Training Calendar should allow at least 2 weeks to apply, and the application deadline should be at least 2 weeks before the start of the event. Applicants will need to check availability, apply for a mission permission or holidays. Calls for international projects usually include partners to negotiate the final participants list. And finally, selected applicants might need time to apply for visa, book tickets, etc.; all this requires time. All applicants deserve information about the selection result. Applicants invest time and efforts to fill the application form; you should at least send them a short note even their application was rejected.
If we notice a clear contradiction between the funding rules or the quality criteria of the respective funding programme and the description of the project, we will not publish the call. SALTO reserves the right not to publish calls which do not respect these minimum times. What cannot be published in the European Training Calendar? The following activities are not eligible for the European Training Calendar:
How do I place my international training offer (call) to the European Training Calendar? To add a new training offer to the ETC you need to be logged in. Click on "Manage your training offers" and then select "Add a new training offer". You need to indicate specific information regarding the training offer as well as select an application procedure and, if wished, create an application form in this platform. Please save the completed forms. When ready, please submit the call. After your training offer has been editorially checked, you will either be requested to adjust details of your call or will be informed by automatic reply that it has been activated and is currently online. If problems should arise, please do not hesitate to write to the . What do I need to take into consideration regarding GDPR in my call? GDPR stands for General Data Protection Regulation and is the EU’s regulation on data protection and privacy. Since you are collecting personal data with the application form, a couple of things are to be kept in mind. What kind of questions should I ask in the application form? The application of a participant should give you an idea of the background of the applicant and the motivation to participate in your offer. Please consider for every question whether it is relevant for the application procedure or whether it is information to can collect once the participants are selected. What kinds of questions are not permitted in the application form? With regards to the GDPR required personal data should always be collected for a specific purpose. This means for you as a training provider that you should only ask questions directly related to the selection of participants and not collect sensitive data from all applicants. Data related to the practicalities of the training, for example special needs or emergency contact info should be collected once the applicants are selected as participants. Therefore, if you want to publish a call in the ETC, don’t include the following questions:
Additionally, please don’t ask applicants about feeling disadvantaged or if they face fewer opportunities. Of course, you can welcome and even motivate in your call youth workers with fewer opportunities to apply! However, we should avoid asking applicants to indicate in their application form whether they might feel disadvantaged or facing fewer opportunities. These are very personal questions (and very subjective ones, too) and some persons might feel offended (or hurt) to even being asked. Hence, even though your reasons might be to make sure to take them into account, we cannot support a call formulating things in a too intrusive and/or limiting way. Furthermore, offers in the ETC are directed towards trainers and youth workers, potentially working with young people if fewer opportunities – however, they don’t necessarily have to face fewer opportunities themselves. A more general and open question about whether the applicant has anything to share that the organisers should know that can have an impact on their participation in the course (especially if logistical), would be much better and more appropriate. Can I choose a section of countries of which the participants should come from? Yes, you can find the category 'The training is aimed at participants from' within the field 'Specific information for participants'. By clicking on the 'plus box' a list of countries belonging to one of the country groups YOUTH IN ACTION PROGRAMME COUNTRIES, NEIGHBOURING PARTNER COUNTRIES and OTHERS appears. How can I manage my training offers? If the training offer is already activated: go to "Manage your training offers" and edit, view or copy your training offers. On the right hand side of each training offer you find the tools to take your offer offline or to manage the applications. How can I inform that the changes requested are ready? If changes were requested by the ETC admin after you have already made the modifications requested, please submit the training offer again by pressing the "submit" button. |
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