Call for Trainers

Call for rapporteurs: International European Solidarity Corps Quality Label Experts meeting 2026

Description

The National Agency Tempus Public Foundation, Hungary is looking for 2 rapporteurs who will be involved in the reporting of the “International Quality Label Experts meeting”, in the frame of the European Solidarity Corps. 

“International Quality Label Experts meeting” is a 3,5 (start with informal evening programme) working days meeting focused on the European Solidarity Corps Quality Label procedures.

The meeting will be an opportunity for sharing experiences with Quality Label - accreditations in Programme and Partner countries, finding common understanding of quality standards in the Quality Label (QL) process, better understanding of knowledge of the Quality Label and the role of experts in the process of QL. At the same time, the meeting should support the motivation of experts and their personal and professional development needed for further work within the volunteering Quality Label/Accreditation processes. The meeting should also significantly contribute to improving the quality of the process of Quality Label as such.

The meeting is organized by the Hungarian National Agency in cooperation with the European Solidarity Corps Resource Centre and the international Quality Label Working Group.

Objectives of the meeting

The overall aim of the meeting is improving the quality of the existing Quality Label (QL) process and of the work of QL experts.

Quality Label experts will have the opportunity to 

1) share experience, learn from each other, harness the expertise and knowledge existing in the network of the QL experts; 

2) facilitate connections and consolidate community culture among external and internal QL experts; 

3) learn about the QL process in the Solidarity Corps Programme and the procedures for the different actions directly from the Commission; 

4) reflect on and discuss the different roles of the QL experts;

5) have space and time to reflect on the specific challenges of our times - and formulate recommendations for the future of accreditation/Quality Label procedures in the future Erasmus+ Programme

The target group of the meeting

The meeting is addressed to representatives of National Agencies and SALTO Resource Centres responsible for the Quality Label agenda (assessment & monitoring), for external Quality Label experts no matter of the experience, from programme and partner countries.  

Dates and venue

16-20 November 2026 (informal welcome on 16 evening – full working days on 17-19 – departure on 20)

The meeting will be held residential in Hungary  

Working language: English

Requested trainer profile

Requested rapporteur profile:

Candidates shall:

• Demonstrate proven experience in reporting at international meetings, conferences, or seminars.
• Demonstrate a solid understanding of EU youth programmes and related terminology.
• Be capable of working effectively within an international and multicultural team.
• Have an excellent command of English, both written and spoken.
• Show strong digital competencies, particularly in structuring and managing content within digital platforms and visualizing outcomes (e.g. SharePoint, MS Teams, Canva).
• Be detail-oriented, well-organised, and able to synthesise complex information clearly.
• Have experience using online agenda-setting or conference management tools.
• Hold a valid EU VAT number for contractual purposes.
• Tasks/duties of facilitators
• Participate in preparatory meetings to gain a comprehensive understanding of the meeting objectives and process.
• Develop and provide appropriate digital reporting templates to support documentation during the event.
• Produce concise daily summaries of the meeting outcomes throughout the event.
• Support and facilitate the documentation of discussions within smaller workshop groups.
• Contribute to evaluation and coordination meetings during the event, including capturing and reporting key outcomes.
• Take photos during the event to visually document key moments, sessions, and outcomes, in line with agreed communication guidelines.
• Compile, structure, and deliver a coherent and comprehensive draft report, including a full report and an executive summary.
• Submit the final report, including a concise summary especially on recommendations, within four weeks after the meeting.

Working conditions

Rapporteurs’ fee; Daily fee: 340 € 

Days calculation: 2 days preparation, 2 days reporting afterwards and 3 days of event

Overall: 7 working days

Total fee: 7 x 340 € = 2380 €

It is important to highlight that due to contracting regulations an EU VAT number is required.

Board, lodging and travel costs to reach the venue are fully covered for the duration of the meeting.

Team composition

• 2 facilitators 
• 2 rapporteurs
• Other members of the Preparatory Team: The National Agency Tempus Public Foundation, Hungary (Host), European Solidarity Corps Resource Centre, members of the Quality Label working group

Application & selection procedure

Apply no later than: 31.5.2026
How to apply:

Apply no later than: 31.5.2026

How to apply:

If you are interested to be part of the Quality Label Experts meeting team in the role of a rapporteur, please submit the application form in English  before 31.5.2026 here: 

https://forms.cloud.microsoft/Pages/ResponsePage.aspx?id=7wig5lbmFUqRGIAWomDCQyiYY87BpkJIiH37rpuIDXRURFVCVFNBRUI5MEpKQk0xMU1YNDBSMFlXMi4u

For further information, please, don’t hesitate to contact: Barbara Eglitis for SALTO European Solidarity Corps Resource Centre solidarity@salto-youth.net  or Annamaria Molnar or Reka Orsolya Bogdan for the Host agency annamaria.molnar@tpf.hu, reka.bogdan@tpf.hu

You will be informed about the selection by 15.6.2026

For more information

Barbara Eglitis
Phone: 0153408716
Email: barbara.eglitis@oead.at

Annamaria Molnar Email: annamaria.molnar@tpf.hu

Reka Orsolya Bogdan Email: reka.bogdan@tpf.hu

For more information

Barbara Eglitis, Barbara Eglitis
Phone: 06504611316
Email: