EVS Training and Evaluation Cycle

Following the Erasmus+ Programme Guide, the overall EVS experience includes an EVS training and evaluation cycle as one of the main support mechanisms for the volunteers. The EVS training sessions are an important part of the volunteer’s non-formal learning process during EVS. They are also an opportunity for the volunteer to evaluate the project and create a network with other EVS volunteers in the host country or across South East Europe. The EVS training and evaluation the cycle involves two training opportunities:

  • On-arrival training and
  • Mid-term evaluation meeting.

In addition, the following support and trainings are provided for volunteers:

  • Pre-departure preparation and
  • Annual EVS Event.

EVS volunteer training and evaluation cycle

Pre-departure preparation

(provided by the Sending Organisation)

The aim of the Pre-departure preparation is to provide outgoing volunteers with information about EVS, the project life cycle and the different parties involved. It allows volunteers to discuss their expectations, their motivation and also any concerns they may have about their future project with their Sending Organisation.

The Pre-departure preparation should ensure that, by the time volunteers leave, all volunteers:

  • know about concept of the European Voluntary Service and its place within the Erasmus+ Programme;
  • are familiar with the partners in the EVS framework and their role, i.e. the Sending, Receiving and Coordinating Organisation, the mentor and, where applicable, the National/Executive Agency, SALTO and the European Commission;
  • are familiar with the document "What to expect from EVS";
  • have shared their motivations, expectations and fears, and have reflected on their goals, including goals for learning;
  • have received appropriate practical and technical information on visas, residence permits, their legal status as a volunteer, their insurance, pocket money and the EVS Agreement;
  • understand the meaning of intercultural learning and are aware of the ongoing intercultural learning process;
  • have received guidance or at least hints on crisis management;
  • understand the importance and usefulness of getting a Youthpass.

On-arrival training

(organised by SALTO SEE RC)

The aim of the On-arrival training is to facilitate the volunteers' adaptation to a new cultural environment and to provide the support with the projects. The training consists of:

  • providing general information on EVS (-management of the project and availability of support structures, clarification of the concept of volunteering and non-formal learning and information on the rights and responsibilities of the volunteers and other actors as well as practical information on issues such as money and working hours);
  • country specific information on culture, political- and administrative institutions and "every-day life" in SEE;
  • facilitating intercultural understanding, learning and communication
  • facilitating cultural adaptation;
  • crisis management and conflict resolution;
  • response to the expectations and possible insecurities of the volunteers;
  • motivating and encouraging the volunteers;
  • facilitating networking between volunteers in SEE;
  • providing individual support

Suggested programme for the On-arrival training

Mid-term evaluation meeting

(organised by SALTO SEE RC)

The aim of the Mid-term evaluation meeting is to reflect on the volunteers' experiences in their hosting countries and projects and to provide tools for improvement and problem solving. The training consists of:

  • project presentation and evaluation;
  • providing support and advice for possible improvement of the projects;
  • providing information on possibilities after EVS;
  • facilitating intercultural understanding, learning and communication;
  • facilitating networking between volunteers in SEE;
  • providing individual support.

Suggested programme for the Mid-term evaluation meeting

Annual EVS Event

(organised by SALTO SEE RC)

The aim of the Annual EVS Event is to reflect on the EVS project as a whole. The emphasis is also on future planning in the framework of possible follow up activities. The training consists of:

  • project evaluation;
  • evaluation of the acquired skills and competences;
  • addressing the future perspectives;
  • facilitating the planning of possible follow up activities;
  • facilitating the adaptation back to the volunteers' home countries;
  • facilitating networking between former volunteers from SEE.


All the trainings organised by SALTO SEE include accommodation with full board. The programme is planned and implemented by experienced trainers in cooperation with a SALTO SEE representative. The volunteers are provided with support for travel arrangements to the training venue.


Further information: EVS Training and Evaluation cycle: Guidelines and Minimum Quality Standards

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