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New control and supportive measure:

Checks of EVS accreditations and collecting of the needs for further support to EVS accredited organizations in the Western Balkan countries

 

With the introduction of the Programme Erasmus+: Youth in Action accreditation can be given to the organizations implementing EVS projects for the whole duration of the programme (7 years). As this period is long and capacities of organizations can change considerably, SALTO SEE is introducing the systematic checks of all EVS accredited organizations in the Western Balkans. This is a measure we are required to do as an institution in charge of supporting the implementation of the Programme Erasmus+: Youth in Action in Western Balkans. Active EVS organizations in the Western Balkans will be contacted by the SALTO SEE RC at least once every 3 years. 

With this measure SALTO SEE aims to:

  • to check whether organizations are implementing EVS projects in accordance to the their EVS accreditation, granted by SALTO SEE RC;
  • establish regular contact with and provide feedback and tailored support to the organizations;
  • contribute to the continuous rise of the quality of EVS projects implemented in the region.

Description of the multi-step process

In the 1st step of the process SALTO SEE will send a general questionnaire to all organizations accredited for EVS in the Western Balkans in the years 2014, 2015 and in 2016 with the aim to get the overview of the situation of EVS projects in the region.

Based on the received information SALTO SEE will initiate the 2nd step of the process, comprised of check and supportive actions, implemented mainly through the following three methods:

  • Email communication 
  • Telephone contact 
  • Control & supportive visits of the organizations (visits will be implemented by our team of accreditors, with the aim to assess your past performance and support you for the future; in general two accreditors will vist the organization – principle of four eyes; accreditors will produce a visit report and share it with SALTO SEE ; several organizations will be visited in same region at the same time (clustering method); after a visit result letter with findings and recommendations will be produced by accreditors and SALTO SEE and shared with visited organizations)

 

Important information in case of the Control & supportive visit​

In order to get as holistic picture as possible, we ask you to assure the presence of all relevant persons connected to EVS:  coordinator, mentor, hosted/sent volunteers, and all other staff involved in the work with EVS volunteers.

Elements which will be assessed by the visiting accreditor(s):

- Activities of the volunteer / s

- Accommodation

- Food

- Pocket money

- Support to the hosted volunteers (organizational, human resources, evaluation and recording of the learning objectives, the Youthpass process, etc.).

- Support to the sent volunteers (prior to departure, during the mobility and after return)

- Specific support offered to EVS volunteers considered as young people with fewer opportunities

 

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