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Accreditation of EVS Promoters in Western Balkans

What is accreditation, how does it work & where to apply

ERASMUS+ EVS ACCREDITATION

 

In the Erasmus+ Programme, EVS is part of Key Action 1: Learning Mobility of Individuals (Mobility Projects for young people and youth workers).

Accreditation step by step

WHAT IS ACCREDITATION AND WHO NEEDS TO APPLY?

The accreditation form for 2017 (Accreditation of youth volunteering organisations)

(Note to organizations from Serbia: Even though Serbia started preparatory measures to become a programme country, accreditation process of Serbian youth organizations will until further notice remain task of SALTO SEE. That is why we ask you to fill in the application form in English and submit it to the Slovenian National Agency, with code SI02.)

(Technical note: in case you cannot access the application form simply by clicking on the link above, please click on the link with your right-side button of the mouse and use the option "Save link as...". This will enable you to save the form on your desktop for example and by clicking on the icon the form will open). 

 

If you are applying also for receiving EVS volunteers (hosting status), please annex to your application one or more of the following typical week schedules, depending on the type of EVS you want to obtain:

Important note: please also read the section below "HOW TO SUBMIT AN APPLICATION FOR ACCREDITATION?"

 

Any organisation based in a country of the Western Balkans (Albania, Bosnia and Herzegovina, Kosovo (*), Montenegro and Serbia) and wishing to send or receive EVS volunteers or to coordinate an EVS project must be accredited under Erasmus+. All accreditations granted under the Youth in Action Programme remained valid for EVS within Erasmus+ until the end of 2016 and must be prolonged if the organization wishes to continue their engagement in EVS. 

Accreditation serves to gain access to EVS and to ensure that the principles and minimum quality standards of EVS are met. These standards are set in:

Organisations taking part in large-scale EVS events can participate in EVS activities without accreditation (additional information availabe in the Programme Guide p.102-108).

 

(*) This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo declaration of independence.

WHEN DO I NEED TO APPLY?

Organisations can submit their accreditation form at any time (no deadline). Ideally, accreditation will be carried out within seven weeks after receipt of a formally eligible accreditation application. Please note, however, that answering questions and revision of applications often prolong the process to a period of about three months!

 

Every organisation participating in an EVS project needs to have a valid accreditation on the deadline under which it intends to apply for funding.

 

NOTE: Organisations whose accreditation expired and wish to apply for funding at the upcoming application deadline are advised to submit their application for accreditation at least 3 months before the application deadline!

WHO CARRIES OUT THE ACCREDITATION?

In the Western Balkan countries, the accreditation process is carried out by the SALTO South East Europe Resource Centre together with experts that are recruited by the Centre as external accreditors.

List of accreditors

WHOM DO I CONTACT IN CASE OF QUESTIONS?

SALTO SEE Resource Centre
MOVIT NA MLADINA

Dunajska cesta 5
SI - 1000 Ljubljana

SLOVENIA

tel: +386 1 430 47 47;

If you have any questions or queries, please do not hesitate to contact us!

HOW TO SUBMIT AN APPLICATION FOR ACCREDITATION?

All organisations intending to receive an accreditation must first register and provide their basic legal and financial data in the Unique Registration Facility (URF) of the European Commission’s Participant Portal.

Once registration in the Participant Portal is completed, the organisation will obtain a nine-digit PIC (Personal Identification Code) number. The PIC is a unique identifier which enables the organisation to complete and submit electronic application forms.

 

Detailed information on how to register in URF and obtain a PIC number is provided in the Programme Guide p. 244 and in the "User's Guide of the URF and Participant Portal for EACCV"

 

NOTE:

 

List of documents required at the time of registration in the URF:

- "Legal Entity Form"

- "Financial Identification Form"

- Organisation's statute

 

List of annexes required at the time of submitting on-line application form for accreditation:

  • Signature page of the EVS application form signed by the legal representative mentioned in the application
  • If you are applying also for receiving EVS volunteers (hosting status), please annex to your application one or more of the following typical week schedules, depending on the type of EVS you want to obtain:
  • Long Term EVS
  • Short-Term Group EVS
  • Short-Term Inclusion EVS (possible only in case you plan to include volunteers facing fewer opportunities, see Programme guide, page 9 )

 

All organisations wishing to apply for accreditation should download the accreditation form in Adobe Reader format (please ensure that you have the latest version of Adobe Reader installed or install it for free from here) and complete it in English language.  The form must be submitted online in order to be valid by clicking the “submit” button on the form. Applications submitted by post, fax or e-mail are not valid.

Organisations based in the Western Balkans submit their online applications to the Slovenian National Agency (SI02 (Slovenija)), which is also hosting the SALTO SEE Resource Centre. Once the form is submitted, we recommend you to save the document as print and keep the completed form as proof.

 

ERASMUS+ Technical guidelines for completing application e-Forms (**)

(**)This document is mainly relevant for filling in the project application forms, however the first part of the guidelines (p.5-18) provides you with useful information on how to fill in all the electronic forms (including accreditation form) and how to register and get the PIC number.

 

IMPORTANT: Since the online application process is new, applicants are strongly requested to send their application for accreditation also by e-mail to SALTO SEE () together with a notification that the application has been submitted online. In this way, we can make sure that we know the application for accreditation has been submitted, and we should be able to react in case of technical problems.

HOW DOES THE PROCESS WORK?

Once the completed accreditation form is submitted online, two accreditors from the SALTO SEE accreditors' pool (either external consultants or staff of SALTO SEE) will be appointed to assess your application form and get in contact with you, probably also visit your organisation, to discuss the framework conditions for concrete projects and the social infrastructure for sending and receiving EVS volunteers.

After the visit, your organisation might receive a request from one of the accreditors to revise the application form.

 

Once the assessment of the accreditation form is finalised, SALTO SEE will inform the applicant organisation about the result by email. Accredited organisations also receive a certificate as accredited organisation.

 

The accreditation of your organisation can be valid for the entire duration of the Erasmus+ Programme, or for a shorter period, depending on the outcomes of the accreditation process.

WHAT HAPPENS NEXT?

After accreditation, to facilitate partner-finding, project descriptions and profiles of all accredited organisations are published in the Database of EVS Accredited Organisations on the European Youth Portal. To search for organisations in the Database please CLICK HERE.

 

The bodies in charge of accreditation may carry out regular controls to verify that the accredited organisation still meets the EVS quality standards described in the accreditation form. Following these controls, depending on the findings, accreditation might be limited (e. g. number of volunteers to be received or sent), temporarily suspended or withdrawn.

PREPARATION

Each organisation interested to obtain an EVS accreditation should be aware of and meet the requirements prescribed in the following documents:

 

For more detailed information on the accreditation procedure please consult also the following resources:

NOTE: The accreditation does not represent financial support, but is a prerequisite for a later application for a concrete project.

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