EVS accreditation

Any organisation from South Mediterranean countries wishing to be involved into EVS as sending or receiving organisation must be accredited.

Accreditation serves to gain access to EVS and to ensure a common quality standard

First of all, interested organisations must register and provide their basic legal and financial data in the Unique Registration Facility (URF) of the European Commission's Participant Portal. Once the registration in the Participant Portal is completed, the organisation will obtain a nine-digit PIC number. The PIC is a unique identifier which enables the organisation to take advantage of on-line application forms.

Please remember that the organisation must add in URF portal the following documents in electronic versions (scans):

• the Legal Entity form in English. This form can be downloaded from the European Commission’s website. (hint: if your organisation is an association or foundation run as NGO then choose "private company", if your organisation is managed by government or authorities then choose "public entity").
• the Financial Identification form in English. Please fill in the form relating to the country in which your bank account is located, even if your organisation is officially registered in another country. This form can be downloaded from the European Commission’s website.
• an extract of registration (or its equivalent) clearly indicating the name of the organisation, the address of the head office, its registration number and a legal representative (or, if applicable, a document authorizing another person to sign legal documents on behalf of organisation) with certified English translation
• organisation's VAT number (if applicable) with certified English translation
• Detailed information how to register in URF Participants' Portal and obtain PIC number is provided in Programme Guide, page 237. Further information on accreditation one can find at page 270.

Then, the organisation is invited to fill in the electronic Accreditation Application 2017 (from 1st January 2017)

Please open the PDF, save on your desktop, and you should full fill and submit online. You shouldn't send it by e mail, but using the system online. The .pdf file might not work with web-browser or other software, make sure you open it with the newest version of Adobe Reader (it is freeware).

You have to choose the National Agency that will receive your Accreditation, you have to select: FRANCE in the point B.1

YOUR APPLICATION IS WELL RECEIVED, IF AT THE BOTTOM PAGE YOU HAVE A CODE AND IT IS WRITTEN THAT YOUR APPLICATION IS SUBMITTED.

In the point K.4 Submission Summary you will have also the confirmation of a good submission or any errors.

Pay attention to upload in the PDF form all the needed documents (also scanned signature page) in the J. Annex.

In case of questions, please write to:

euromed_accreditation@salto-youth.net

First the application will be assessed against the formal criteria. If it is not met, the organisation will receive e-mail with description of ineligible / missing elements of the Accreditation Application.

Then, accreditor(s) who have been appointed by SALTO EuroMed to carry out the accreditation will assess submitted documents and contact organisation to plan an on-spot visit.

If you are an NGO from Tunisia, Morocco or Algeria please to apply for your accreditation before 31/05/2017 so we will be able to plan a field visit from July 2017.

If you are an NGO from Jordan, Egypt, Lebonon, Palestine or Israel please apply fro your accreditation before the 21/07/2017 so we will be able to plan a field visit from September 2017.

After the visit, organisation might receive request to upgrade their Accreditation Application. When the Application is ready, it will be finally assessed by the accreditors.

Successful organisations will be listed in the European EVS database at European Youth Portal in case they create their own profile there. We strongly suggest to do it!

Here the guidelines for opeing your profile:wfd://1/3004

Each organisation interested to obtain an EVS accreditation should be aware of:

• EVS charter
• What to expect from EVS,
• parts of Programme Guide 2017 UPDATE

and meet the requirements prescribed in both documents. In case the accreditor(s) will identify that EVS  responsible of project and/or mentor in organisation are not aware of contents of those documents, there will be no possibility to receive positive decision on accreditation.

Additionally, to raise your chances to get positive accreditation, organisation can find background information in the EVS Accreditation Guidelines.

IMPORTANTS

Accreditation is a process of overall assessment of organisation's capability and doesn't refer to concrete EVS project. It is organisations, not EVS projects accredited! The accreditation doesn't represent financial support, but is a pre-requisite for a later application for a concrete project.

Accreditors might decide to suggest accreditation validity shorter than all duration of Erasmus+ programme, or to change the maximum number of volunteers the promoter can host at the same time.

HOW the accreditation ends?

In case organisation will omit limitations agreed in the accreditation process, SALTO-YOUTH EuroMed will be obliged to immediately suspend the organisation’s accreditation informing the National Agencies network. The accreditation will be reactivated automatically when organisation informs SALTO-YOUTH EuroMed that the number of hosted volunteers drops down to agreed number. Anyway, if such situation repeats, SALTO-YOUTH EuroMed can take decision about withdrawing the accreditation at all.

In case the organisation will break basic principles of the EVS (in particular EVS charter) and disrespect to other quality elements of EVS will be observed, SALTO-YOUTH EuroMed will need to withdraw the organisation’s accreditation. In this case only reaccreditation can bring the organisation back to EVS.

The EVS accreditation can also expire when it's validity date is over. In this case also reaccreditation is required to continue organisation's involvement in EVS.