EVS accreditations

WHY to accredit?

WHO needs accreditation?

Any EVS organisation in a Programme Country, in South East Europe or in Eastern Europe and Caucasus needs accreditation. Expression of interest (EI) form is submitted by potential EVS organisation.
The same organisation may request sending, hosting or both kinds of accreditation within one EI.

Additionally organisations from 6countries of “Eastern Partnership Youth Window” that want to apply for EVS hosting projects directly to the Executive Agency should be accredited as for “coordinating”.

WHEN to apply?

BY WHOM

WHAT to provide?

Documents requested for accreditation process in EECA region should be sent in electronic version by e-mail to eeca@salto-youth.net :

• filled EI form (additionally, page with signatures should be printed, signed, stamped, scanned and added to the e-mail);
• scan of statute (charter) of the organisation;
• scan of confirmation of organisation's legal registration (from adequate ministry or court);

SALTO EECA strongly recommends to submit additionally:

• scan of references from local partners (organisations or authorities) with their signatures and stamps;

If hosting organisation requires help (for instance with project application and reporting procedure or providing the mentor etc.), then it might ask for aid to other experienced organisation and name it in EI part “contact point for EVS outside the organisation”. SALTO EECA strongly suggest that in such case an agreement is signed between hosting organisation and the external contact point (see example of the contract).

All documents must be provided in electronic form in 'not certified' English language (in case of legal registration and organisations' statute also in native language).

Original and completed EI form should be signed by the legal representative of the applicant and send in paper version by post to SALTO EECA (address below).

In case of problems with internet, all documents can be sent by post (and added electronically on CD). But then, the accreditation process will start only after receipt of the mail.

WHERE to apply?

SALTO Eastern Europe and Caucasus Resource Centre

Mokotowska str 43, 00-551 Warsaw, POLAND

e-mail: eeca@salto-youth.net

HOW it goes?

Accreditor(s) who have been asked by SALTO EECA to carry out the accreditation (either external experts or SALTO EECA / National Agency officer) will assess submitted documents and contact organisation to plan a visit.

After the visit and assessment process organisation will receive information about the result of accreditation from SALTO EECA. In case of refusal organisation will get suggestions for improvements.

Successful organisation's description will be included in European EVS database.

IMPORTANTS

Accreditation is a process of overall assessment of organisation's capability and doesn't refer to concrete EVS project. It is organisations, not EVS projects accredited.

The accreditation doesn't represent financial support, but is a pre-requisite for a later application for a concrete project.

Accreditors might decide to give accreditation (EI number) valid from 1 to 3 years or to lower the maximum number of volunteers the promoter can host (or send) at the same time.

Bigger organisation wishing to host volunteers are recommended to have at least 1 coordinator per 10 planned volunteers and 1 mentor per 3-4 planned volunteers.